Per Diem and Mileage Reimbursement
Locating Current Per Diem Rates
The following links will direct you to the appropriate federal website that provides per diem allowances for specific cities, states and countries.
Note: The University observes the federal “Meal and Incidental Expense” (M&IE) rates only. Federal hotel/lodging rates are not used. Please verify that when viewing the rate tables you are referencing only the columns titled “M&IE” rates.
Continental United States per diem rates - cities and states located in the 48 contiguous states.
Alaska, Hawaii and Puerto Rico per diem rates - cities, states, and US localities not located in the 48 contiguous states.
International per diem rates - foreign cities and countries.
Calculating Per Diem
Per diem rates are based upon departure/return dates and times, and must also account for any meals the traveler was provided by a conference/seminar, official business meal, and/or included in the daily hotel room rate.
Per diem rates have corresponding percentages for the three daily meals. The percentages are:
| Breakfast | 25% of the per diem rate |
| Lunch | 25% of the per diem rate |
| Dinner | 50% of the per diem rate |
Per diem expenses must also be calculated accordingly for the times of departure and return. Allowable per diem for these days are as follows:
Departure Day
| If the Traveler departs for their trip between: | |
| 12:00am and 7:59am | 100% of per diem rate |
| 8:00am and 11:59am | 75% of per diem rate |
| 12:00pm and 5:59pm | 50% of per diem rate |
| 6:00pm and 11:59pm | 0% of per diem rate |
Return Day
| If the Traveler returns from their trip between: | |
| 12:00am and 7:59am | 0% of per diem rate |
| 8:00am and 11:59am | 25% of per diem rate |
| 12:00pm and 5:59pm | 50% of per diem rate |
| 6:00pm and 11:59pm | 100% of per diem rate |
Mileage
Federal mileage rates for mileage accrued on or after February 1, 2009.
| Personally owned vehicle | $0.55 per mile |
Reimbursement of mileage includes all vehicle-related expenses such as fuel, vehicle wear and personal auto insurance.
- Travel Home
- Travel Policy [PDF]
(Policy has been updated, effective April 1, 2009) - Forms and Worksheets
- Designated Travel Agencies
- Rental Car and Hotel Discount Information
- Per Diem and Mileage Reimbursement Rates
- Contact the Travel Office
- Links on Other Sites
- Charter Bus Contract (External Providers)
- Currency Exchange Calculator
- US Carrier
